Senior Project Assistant

Your role

• Assist the accounting department by reviewing expense reports to ensure compliance with company policies.
• Provide phone support to inspectors submitting expense reports (travel, lodging, meals, and related costs) incurred during deployment to disaster-affected areas.
• Deliver timely, high-priority support in a fast-paced, deadline-driven environment where responsiveness and urgency are critical.
• Provide advanced administrative support, managing complex and confidential tasks with minimal supervision.
• Prepare special reports; analyze and consolidate data; and develop summaries for leadership review.
• Generate and compile reports from project accounting and reporting systems for supervisor analysis.
• Review and edit documents for accuracy, quality, and alignment with leadership expectations prior to approval.
• Draft correspondence and communications, including those involving technical or specialized subject matter.
• Track action items and follow up to ensure timely completion of commitments and deliverables.
• Initiate communication to coordinate services, resolve issues, and reduce administrative burden on leadership.
• Prepare a variety of documents, including reports, presentations, meeting minutes, expense reports, and organizational charts.
• Screen incoming communications, prioritize requests, and respond to routine inquiries or redirect as appropriate.
• Train and support administrative staff on processes, policies, and tools.
• Assist with proposals, contracts, presentations, and document control processes.
• Maintain well-organized project files (physical and electronic) and support paperless documentation initiatives.
• Create and maintain project schedules to ensure efficiency and usability for internal and external stakeholders.
• Monitor task budgets, track progress, and proactively alert project managers to potential risks or additional resource needs.
• Provide regular, meaningful updates to project managers on project status, timelines, and budget considerations.
• Perform additional duties as assigned to support team and organizational success.