Trainee - Document Controller

Your role

• Maintain a Master Document Register (MDR) consisting of drawings, specifications, procedures, and plans.
• Examine documents such as blueprints, drawings, change orders, and specifications to verify completeness and data accuracy.
• Follow-up with all stakeholders to monitor and closure as per the schedule for dates for drawings, specifications, software, technical manuals, and other documents.
• Prepare and maintain a filing system in various collaboration platforms like 4csmac and SharePoint as per project requirements. This filing system allows the management team to get updated Customer & Supplier issued documents such as receiving, recording, and processing for internal and external organizations review and approval.
• Manage the flow of correspondence in and out of the company through proper channels; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential information.
• Copy or scan materials; organize, maintain, and safeguard files and database.
• Review and verify project documents for completeness, format, and compliance with contract requirements.
• Submit project documentation to management for approval and transmit approved documents to customers.
• Distribute documentation to the project team and customers for review and comments.
• Receive, distribute, and track comments received from customers.
• Liaise with engineers, managers, customers, and other stakeholders to discuss the project status, prepare documents, or modify contract schedules.
• Liaise with document originators or engineers' liaison to resolve discrepancies and expedite processing required changes to documents.
• Update changes of computerized or manual control records, release documents and notify affected departments.
• Provide support for other departments within the framework of the project (e.g., assisting with the flow of company info).