PMO Specialist

Your role

• Establish and promote best practices for project management in compliance with AtkinsRéalis US project policies and procedures based on processes and guidelines from the Project Management Institute (PMI).
• As a member of the Project Management Excellence team, advocate for project manager (PM) issues across the firm. Ensure PMs are familiar with company policies, procedures and required project management activities.
• Provide on-demand support on various project manager tools such as Stage Gate, Task Creation Tool (TCT), Forecasting Tool, Risk Register, PEPM and the Project Review Record.
• Assist project managers with project financial management
• Responsible for facilitating PM educational programs related to project delivery tools and processes:
• PM Principles training: create presentations, coordinate subject matter expert (SME) presentations. Facilitate and present content both in-person and virtually on topics such as risk management, cost estimating, and project forecasting, communication and resource management. Coordinate with the L&TD team to update the curriculum and track attendance.
• PM Champion train-the-trainer: create monthly slide deck presentations with script and present material to the PM Champions. Support PM Champions as they conduct sessions in their respective offices. Responsible for recording and posting the monthly presentation, track participant attendance and recruit new PM Champions as needed.
• Responsible for facilitating PM educational programs related to project delivery tools and processes:
• PM Principles training: create presentations, coordinate subject matter expert (SME) presentations. Facilitate and present content both in-person and virtually on topics such as risk management, cost estimating, and project forecasting, communication and resource management. Coordinate with the L&TD team to update the curriculum and track attendance.
• Coordination with internal software developers on improvements/revisions to various PM-based tools including online project review application, PM/PD and organization dashboards and reports and the Deliver Work Hub – U.S. This involves creating mock-ups of new reports and testing revisions in the user acceptance testing (UAT) staging system.
• Create detailed user guides and job-aids for AtkinsRéalis US project delivery tools and processes. Review and edit reports and provide technical writing for help files for all financial and marketing reports within the internal dashboards and reporting system.
• Track team metrics and compile data in Power BI for monthly senior leadership reports.
• Maintain and update information on the AtkinsRéalis US Deliver Work Hub (SharePoint). Populate the Deliver Work Hub with relevant program and project management information, links, documents, and any other PM-related resources. Ensure content is updated and posted as needed and coordinate with Subject Matter Experts (SMEs) to ensure their content is up to date.
• Ensure corporate standards for PM performance are integrated within existing performance management processes and systems. Support the business unit organizations in developing specific goals and objectives to direct and measure PM performance.
• Facilitate the US PM Competency program. Request PMs and PDs complete the self-assessment evaluation. Assign a moderator to review the results. Prepare package for the PM accreditation board to review. Report results to the Global Project Management Network.
• Works closely with business unit operational leadership to ensure that PM practices, procedures, and protocols support operational needs, objectives, and strategies.
• Work with the finance and quality teams to support audit data and applying lessons learned.
• Provide on-call help desk support. Support includes troubleshooting, user education, dashboard & report assistance, and project finance support. May involve researching unique anomalies to determine the cause and resolve the issue.
• Work closely with internal software developers to create and enhance project performance dashboards and reports. Assist with trouble-shooting the company's reporting systems and participates in development of new reports and tools consistent with PM operational needs.