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Leatherhead, Surrey, England, United Kingdom | Potters Bar, Hertfordshire, England, United Kingdom
Overview
The Asset Governance and Records Manager is responsible for management of strategic documents and records within the Asset and Network Planning Directorate. They are responsible for ensuring correct governance procedures are in place and checking this is being applied consistently. Owning the structure of the documents storage and ensuring policies, processes, procedures, and other data related to the management of highways assets is stored in the appropriate location. The role also serves as the initial point of contact for Freedom of Information Act (FOIA) requests, evaluating and drafting initial responses and coordinating technical input from relevant parties.
Your role
The successful candidate will play a key role in coordinating, managing and maintaining documentation records with the Asset & Network Planning directorate. Responsibilities include developing a structure for record keeping and governing the change process for updates and revisions. This role will involve working directly with CPS Asset & Network Planning teams to ensure effective and consistent record of information. Responsibilities include:
Records Management
- Maintain and organise records, including policies, processes, procedures, and other data related to highways asset management.
- Ensure records are accurate, up-to-date, and easily accessible.
- Implement and maintain records management systems and procedures.
Governance
- Develop and enforce records management policies and procedures.
- Ensure compliance with legal and regulatory requirements related to records management.
- Conduct regular audits to ensure records are managed in accordance with established policies.
FOIA Requests
- Act as the first point of contact for FOIA requests.
- Evaluate FOIA requests and draft initial responses, outlining key requirements and processes.
- Collaborate with asset managers to obtain technical input and finalise responses.
Data Integrity
- Ensure the integrity and confidentiality of records.
- Implement measures to protect records from unauthorised access or damage.
- Monitor and report on records management activities and performance.
Training and Support
- Provide training and support to staff on good records management practices and procedures.
Location
Various locations
Job Type
Full time
Ref
R-157649
Salary range
-
Joe Ansel
Hi there, I'm Joe Ansel and I manage this role
About you
- Experience in Quality Assurance, Information Management, or a related field.
- Proven experience in strategic records management and governance, preferably within a similar industry.
- Experience of developing and actively managing and improving document governance within SharePoint.
- Knowledge of legal and regulatory requirements related to records management.
- Excellent written and verbal communication and interpersonal skills with experience of stakeholder management.
- Ability to work independently and as part of a team.
- Strong problem-solving and analytical skills.
Behaviours
- Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers. Actively collects customer information and uses it to improve services and solutions. Manages the experience of customers to ensure positive relationships are established and maintained.
- Focus on Excellence: Willing to go the extra mile to exceed expectations. Continually searches for ways to add value and take performance to the next level.
- Teamwork & Collaboration: Puts aside personal agendas to work for the benefit of customers and suppliers and other stakeholders. Proactively builds knowledge through sharing knowledge, ideas and expertise with others.
- Respect: Recognise and value our customers and people by encouraging and engaging.
- Trust: Be open and honest with all our customers and each other, reliable and predictable (no surprises) and approach everything we do with a 'can-do' attitude.
Why choose AtkinsRéalis?
Wherever you are in your career – and whoever you are – AtkinsRéalis is for you. Here, support and collaboration are a vibrant part of a culture that lets you choose where – and how far – your career can go. Take on projects that push boundaries and drive sustainable impact, surrounded by colleagues who believe there's no limit to how brilliant you can be. It's time to join a like-minded team where you'll be rewarded, supported, and free to be your kind of brilliant.
Rewards & benefits
Explore the rewards and benefits that help you thrive – at every stage of your life and your career. Enjoy competitive salaries, employee rewards and a brilliant range of benefits you can tailor to suit your own health, wellbeing, financial and lifestyle choices. Make the most of a myriad of opportunities for training and professional development to grow your skills and expertise. And combine our hybrid working culture and flexible holiday allowances to balance a great job and fulfilling personal life.
Make it brilliant, a career with AtkinsRéalis
Our supportive, collaborative culture inspires us as a global community every day.
Watch this short film and imagine what you could achieve here, too.
About AtkinsRéalis
We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.
Additional information
Security clearance
This role may require security clearance and offers of employment will be dependent on obtaining the relevant level of clearance. If this is necessary, it will be discussed with you at interview. The vetting process is delivered by United Kingdom Security Vetting (UKSV) and may require candidates to provide proof of residency in the UK of 5 years or longer. If applying to this role please do not make reference to (in conversation) or include in your application or CV, details of any current or previously held security clearance.
We are committed to creating a culture where everyone feels that they belong - a place where we can all be ourselves, thrive and develop to be the best we can be. So, we offer a range of family friendly, inclusive employment policies, flexible working arrangements and employee resource groups to support all employees. As an Equal Opportunities Employer, we value applications from all backgrounds, cultures and ability. As a Disability Confident Leader, we are committed to offering an interview to all applicants who have a disability and meet the essential criteria. If you would like to be considered under this commitment, please let us know at the application stage.
#LI-UK#LI-ATKINS #LI-Transportation #CPSJobs
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